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How Refrens Simplifies Accounting for Traders
Keep customer billing organised with an invoicing workflow designed for businesses that sell products repeatedly to multiple buyers.
- Create and send professional invoices
- Manage sales orders and delivery documents
- Track outstanding customer payments
- Send automated payment reminders
- Maintain complete customer transaction histories
Keep procurement and supplier accounting connected instead of maintaining purchase information across different spreadsheets.
- Create and manage purchase orders
- Record supplier bills and purchases
- Track supplier outstanding
- Maintain vendor statements
- Connect purchases with inventory and accounting
Know what is available, where it is stored and how it is moving through your business.
- Track inventory in real time
- Manage multiple warehouses
- Transfer stock between locations
- Set low-stock alerts
- Track batches and serial numbers
- Monitor product-wise profitability
Trading & Profit & Loss Reports: Generate Trading and Profit & Loss statements from your recorded purchases, sales and expenses.
Track Cost of Goods & Margins: Keep purchase costs and sales revenue connected so you can understand the margins generated by your trading activity.
Product-Wise Profit Reports: Compare the performance of different products and categories based on your actual buying and selling transactions.
Monitor Business Expenses: Keep freight, warehousing, salaries, transport, commissions and other operating costs visible alongside your trading income.
Customer Outstanding: See how much each customer owes your business and which invoices are still unpaid.
Supplier Outstanding: Monitor unpaid purchase bills and know what your business needs to pay suppliers.
Receivable Ageing: See how long customer balances have remained outstanding and prioritise collections based on ageing.
Payable Ageing: Understand upcoming and overdue supplier liabilities so you can plan outgoing payments more effectively.
Customer & Vendor Statements: Generate complete transaction statements showing invoices or purchases, payments, adjustments and outstanding balances for individual parties.
Create MyInvois E-Invoices: Generate e-Invoices with the business, buyer, product or service, classification, tax and transaction information required for submission to MyInvois.
Submit E-Invoices to MyInvois: Submit supported e-Invoices from Refrens and maintain their validation information alongside the original transaction.
Self-Billed E-Invoices: Manage supported self-billed e-Invoice transactions when your trading workflow requires the buyer to issue the e-Invoice.
E-Invoice Corrections & Cancellations: Handle supported correction and cancellation workflows while maintaining the appropriate records for the original transaction.
SST-Ready Invoicing: Maintain SST registration information and applicable tax details within your billing workflow.
Invoice in 100+ Currencies: Create transactions for Malaysian customers in MYR and international buyers or suppliers in currencies such as SGD, USD, EUR, GBP, AUD, JPY and more.
Automatic or Custom Exchange Rates: Use available exchange rates or enter an agreed rate when a transaction requires a specific conversion.
Keep MYR as Your Accounting Base: Keep foreign-currency transactions connected with your MYR books so financial reporting remains consistent.
Track Forex Gain & Loss: Account for exchange-rate differences when the rate at the time of payment differs from the original transaction rate.
Reduce manual reconciliation by connecting bank activity with the transactions already recorded in your books.
- Match customer payments with invoices
- Match outgoing payments with purchases and expenses
- Identify unmatched transactions
- Maintain more accurate bank and cash balances
Simple Plans That Fit Every Business and Every Budget
Affordable and scalable pricing plans designed for Malaysian Small Business to simplify accounting, bookkeeping, and e-Invoicing.
Happy Customers
Frequently Asked Questions (FAQ)
Accounting software for a trading business should connect invoicing, purchases, inventory, customer receivables, supplier payables and financial reporting. Refrens brings these workflows together so traders can manage day-to-day transactions and accounting without maintaining separate systems for billing, stock and books.
Yes. Refrens supports Malaysia's MyInvois e-Invoicing workflow, allowing businesses to create and submit supported e-Invoices while keeping the transaction connected with their regular invoicing and accounting records.
Yes. Refrens lets you maintain purchase orders raised to suppliers and sales orders received from customers, helping you track both sides of your trading workflow and convert supported orders into subsequent transaction documents.
Refrens automatically syncs stock levels in real time as purchases and sales are recorded across all your warehouse locations. You also get low stock alerts before fast-moving products run out, so you can reorder before you're stuck out of stock.
Refrens keeps inventory connected with supported purchase and sales transactions, helping stock quantities stay updated as goods move into and out of your business.
Yes. You can define minimum stock levels for products and use low-stock alerts to identify items that need replenishment before stock shortages affect customer orders.
Yes. Refrens supports batch-wise, serial-number-wise and combined batch-and-serial inventory tracking for businesses that need greater product traceability.
Refrens connects product purchase and sales information with inventory and accounting reports so businesses can review buying prices, selling prices and product-wise profitability instead of relying only on total sales figures.
Import or upload supported bank transaction data and match incoming and outgoing transactions with invoices, payments, purchases and expenses. This helps identify unmatched entries and keeps your books closer to your actual bank position.
Yes. Refrens is suitable for wholesalers, distributors and other B2B trading businesses that need to manage customer orders, supplier purchases, inventory, warehouses, invoicing, payments and accounting from one system.
