How Refrens Simplifies Accounting for Consultants
Create Professional Quotations: Create detailed quotations with services, pricing, taxes, terms, milestones, and attachments.
Convert Quotations Into Invoices: Convert approved quotations into invoices without re-entering client, service, or pricing details.
Create Professional Invoices: Create customised invoices for projects, retainers, milestones, and ongoing consulting services.
Track Every Client Payment: Track paid, partially paid, unpaid, and overdue invoices, and record payments from the same workflow.
Recurring Invoices: Automatically create invoices for monthly retainers, advisory subscriptions, maintenance contracts and other recurring professional services.
Milestone Billing: Bill clients progressively as different stages, deliverables or milestones of the engagement are completed.
Partial Payments: Record advances, deposits, milestone payments and partial settlements against the same invoice while keeping the remaining balance visible.
Client-Specific Payment Terms: Set appropriate due dates and payment terms for different clients instead of manually changing them every time you create an invoice.
Track Client Outstanding: See exactly how much every client owes your consulting business without maintaining a separate receivables sheet.
Payment Reminders: Send reminders for unpaid and overdue invoices so follow-ups do not depend entirely on manual tracking.
Receivable Ageing: See how long outstanding invoices have remained unpaid and prioritise follow-ups based on ageing.
Client Statements: Generate a complete client statement showing invoices, payments, adjustments, balances and transaction history.
Record Business Expenses: Track travel, accommodation, software subscriptions, professional fees, office costs, communication expenses, subcontractor costs and other business expenses.
Track Project Expenses: Record expenses against individual projects or engagements to understand what each assignment actually costs your business.
Recurring Expenses: Automatically record recurring costs such as software subscriptions, office rent, retainers, hosting, professional tools and memberships.
AI OCR for Bills & Receipts: Upload bills, receipts, invoices, expense documents and supported payment screenshots and let AI extract important information instead of entering every detail manually.
Project-Wise Profit & Loss: Compare project revenue with related costs and expenses to understand the profitability of individual consulting engagements.
Track Service Revenue: Understand which consulting services, projects or clients contribute most to your business.
Monitor Costs: Keep project expenses, vendor costs and other operating expenses visible alongside your revenue.
Make Better Pricing Decisions: Use historical revenue and expense information to understand whether your retainers, hourly rates or project fees are delivering the margins you expect.
Automatic Ledgers & Vouchers: Invoices, purchases, payments, receipts, expenses and other supported transactions automatically update the relevant accounting records.
Chart of Accounts: Organise consulting income, operating expenses, assets, liabilities and other transactions under the appropriate accounting heads.
Manual Journals: Record adjustments, loans, depreciation, corrections, non-cash transactions and other entries whenever manual accounting is required.
Keep Billing & Accounting Connected: Reduce duplicate data entry by keeping your quotations, invoices, payments, expenses and accounting records within the same system.
WhatsApp, Email, Link or PDF: Share quotations, invoices, receipts and other supported documents through WhatsApp, email, secure links, PDF or print.
Email Tracking & Scheduling: Track supported email activity and schedule document emails when they need to be sent later.
Send From Your Business Email: Use your connected business email address on applicable plans so clients receive documents from an address they recognise.
Signatures & Acceptance: Add simple or digital signatures and collect supported document acceptance when an engagement requires confirmation or approval.
Record Vendor Bills: Record bills from subcontractors, professional service providers and other vendors and keep them connected with your accounts payable.
Purchase Management: Create purchase orders where required and track vendor transactions from order to payment.
Vendor Outstanding: See which vendor bills are unpaid and how much your business still needs to pay.
Vendor Statements: Review purchases, payments, outstanding balances and transaction history for each vendor.
Upload Bank Statements: Bring bank transactions into Refrens for reconciliation.
Match Client Payments: Match incoming bank transactions with invoices and recorded client payments.
Match Business Expenses: Connect outgoing transactions with purchases, expenses and other recorded entries.
Identify Missing Transactions: Find unmatched transactions that still need to be recorded, reviewed or corrected.
Refrens is designed specifically for Malaysian businesses, with built-in SST rules, local tax formats, and compliant reporting. Create invoices and generate tax reports confidently, knowing your records always meet government requirements.
Simple Plans That Fit Every Business and Every Budget
Affordable and scalable pricing plans designed for Malaysian Small Business to simplify accounting, bookkeeping, and e-Invoicing.
Frequently Asked Questions (FAQ)
Yes. Refrens offers a free plan that lets consultants create invoices, manage clients, and generate a set number of documents each year at no cost. You can upgrade later for higher document volume, accounting features, and team access as your practice grows.
Yes. Refrens combines invoicing with accounting features like bank reconciliation, income and expense tracking, and automated report summaries, so consultants don't need separate tools for billing and bookkeeping. Everything from raising an invoice to reconciling a payment happens on one platform.
Yes, consulting businesses fall under LHDN's e-Invoicing mandate along with other taxpayer categories, and the requirement applies based on your business's annual turnover threshold and rollout phase. Refrens generates invoices in the format required for e-Invoice submission, helping you stay compliant as the mandate takes effect for your category.
Yes. Refrens supports solo consultants as well as firms with multiple consultants, using role-based access to manage who can create, edit, or approve invoices.
Yes. Set up a recurring invoice once with your retainer amount and billing frequency, and Refrens will generate and send it automatically each cycle.
Yes. Invoices generated through Refrens follow the format required under LHDN's e-Invoice mandate, helping consulting businesses stay compliant as the requirement is rolled out.
