Freya AI assistant
Ask questions about revenue, discounts, and outstanding invoices in plain English and get instant answers pulled from your live data.
One Accounting Software. Every Feature You Need.
Manage invoicing, MyInvois e-Invoicing, SST, bank reconciliation, financial reports, payments, and inventory with Refrens, accounting software built for Malaysian businesses.
Trusted by growing
businesses in Malaysia
AI & Automation
The parts of bookkeeping and admin that Refrens does on its own, once you've set the rule. Explore AI Accounting
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MY
FREYA · AI assistant
Ask about your business…•••
Live books•••
Automated insights•••
Ready
Active
Synced
AI OCR scanning
Upload a vendor invoice or expense receipt and Refrens reads it automatically, turning a photo into a ready-to-approve record.
Bulk OCR scanning
Scan a stack of vendor bills and receipts together instead of one at a time, so expense entry keeps pace with a busy month.
Smart auto-assistant
New documents pre-fill from your past invoices and quotes, cutting repetitive typing on client details, items, and terms.
Automated workflows
Recurring invoices, payment reminders, and quote-to-invoice conversions run on their own once you set the rule.
Explore Automated Invoicing SoftwareReceivables
Everything for getting paid: quotes, invoices, and every document in between, built for how Malaysian SMEs actually sell.
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MY
Receivables · Invoices
Outstanding•••
Due soon•••
Paid•••
Ready
Active
Synced
Invoices
Create branded, SST-ready invoices in minutes, with layouts, fields, and terms you control.
Explore Invoicing SoftwareQuotations & estimates
Send a quote, see when a client opens it, and convert it to an invoice the moment they say yes.
Explore Quotation SoftwareProforma invoices
Share a proforma before goods or services are delivered, useful for advance payments and customs paperwork.
Create Proforma InvoiceSales orders
Confirm what a client has ordered before you invoice, so fulfilment and billing stay in sync.
Delivery orders
Record what left your warehouse, separate from what you've invoiced or been paid for.
Create Delivery OrderCredit & debit notes
Correct an invoice after the fact, whether that means a refund, a discount, or a billing error.
Payment receipts
Generate a receipt the moment a payment lands, in full or as a partial payment.
Signup to Explore FeatureDocument conversion
Turn a quotation into an invoice, or a purchase order into a purchase, in one click, with nothing retyped.
Signup to Explore FeatureRecurring invoices
Set a schedule once for retainers and subscriptions, and Refrens creates and sends each invoice on time.
Default due dates
Set a standard payment term per client or vendor so due dates apply themselves on every new document.
Early pay discount
Offer a discount for paying ahead of the due date to pull cash in faster.
Invoice tracking
See the moment an invoice is sent, viewed, partially paid, paid in full, or overdue.
Automated payment reminders
Reminders go out by email and WhatsApp before and after the due date, without you sending a single one.
Duplicate & triplicate invoices
Print duplicate or triplicate copies of an invoice for your own records and audits.
Client & vendor document acceptance
Let a client or vendor accept a document with one click, verified by email, so there's a clear record of approval.
Bulk upload documents
Import invoices or other documents in bulk from a CSV, with fields mapped to match your data.
Client management
Every client's billing history, balances, payments, and statements live on one profile.
Contact management
Store several contacts for one client or vendor and route documents to the right person automatically.
Payables
Purchase orders, vendor bills, and expenses, so what you owe is as visible as what you're owed.
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Payables · Purchases
Vendor bills•••
Approvals•••
Payments•••
Ready
Active
Synced
Purchase orders & purchase management
Raise a purchase order, convert it to a bill, and track it through to the payment, all in one workflow.
Vendor onboarding & KYC verification
Bring a new vendor on record and verify their business details before the first order goes out.
Vendor approval workflows
Route new vendors and large purchases through an approval step before they're confirmed.
Expense management
Record employee expenses, reimbursements, petty cash, and admin costs, with an approval step built in.
Recurring expenses
Rent, utilities, and subscriptions post automatically on the schedule you set, instead of being re-entered every month.
RFI / RFQ links
Send a request-for-invoice or request-for-quote link to a vendor and their reply lands directly in your review queue.
Vendor payment & ageing reports
See exactly how much you owe each vendor, and for how long, at a glance.
Tax Compliance & E-Invoicing
Built around LHDN's MyInvois rollout and Malaysia's SST rules, not bolted on afterward.
Explore Refrens E-invoicing SpftwareSearch…
MY
MyInvois · E-Invoicing
Validated•••
Submitted•••
SST•••
Ready
Active
Synced
MyInvois compliant e-invoices
Every e-invoice is generated in the structure LHDN's MyInvois system requires, ready to submit as-is.
Automated submission
E-invoices validate and submit to MyInvois automatically, whether you're sending one invoice or a recurring batch.
Real-time validation
Data is checked against MyInvois rules before submission, catching errors before they turn into a rejection.
QR code verification
Every e-invoice carries a QR code that confirms its tax details and validation status at a glance.
Correction & cancellation
Correct or cancel an e-invoice the way MyInvois requires, with every change logged and synced.
Self-billed e-invoicing
Issue a self-billed e-invoice on a supplier's behalf when they're unable to issue one themselves.
E-invoice sharing
Share a compliant e-invoice by email, secure link, or WhatsApp, with every mandatory field included.
Digital signatures & archiving
E-invoices are signed and stored for the long term, ready to produce for an audit.
SST invoice processing
SST is calculated and broken out automatically on every applicable invoice.
SST reports
Pull SST summaries that match your invoicing records, ready to file.
Consolidated e-invoicing
Bundle eligible transactions into a consolidated e-invoice where MyInvois allows it.
Reverse charge documents
Issue documents where tax liability shifts to the buyer, handled correctly at the point of billing.
Tax summary by rate
See total tax grouped by rate on any invoice that carries more than one SST rate.
Built for the 2026 rollout
Ready for LHDN's phased mandate, covering businesses above RM1 million from January 2026 and the rest from July 2026.
Bank & Payments
Match what hits your bank to what's in your books, and make it easy for clients to pay you.
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MY
Bank reconciliation
Matched•••
To review•••
Payments•••
Ready
Active
Synced
Bank reconciliation
Bank transactions match against your recorded payments automatically, so reconciling stops being a month-end scramble.
Learn More on Bank ReconciliationPayment management
Record payments, track which account they landed in, and see every due amount in one dashboard.
Payment gateway integration
Add a payment gateway to an invoice so clients can pay online without leaving the document.
Payment details on documents
Put your bank details, QR code, or a payment link directly on every invoice you send.
Inventory
Stock levels, purchases, and your books stay in sync, without a separate spreadsheet.
Explore Inventory Management SoftwareSearch…
MY
Inventory overview
In stock•••
Low stock•••
Warehouses•••
Ready
Active
Synced
Real-time stock tracking
Every invoice, purchase, or transfer updates stock quantities the moment it happens.
SKU & product management
Organise an unlimited product catalogue by category and variant, each with its own SKU.
Batch & serial number tracking
Track stock by batch or by individual serial number for expiry, warranty, and recall management.
Multi-warehouse management
See stock per location and in total, and record transfers between warehouses cleanly.
Low stock alerts
Get notified on the dashboard and by email the moment a product drops below its reorder point.
Automated reorder system
Generate a purchase order to the same supplier, for the same quantity, the moment stock runs low.
Barcode scanning
Scan items in and out of stock instead of typing quantities by hand.
Bundled products & kits
Sell a combo product and its component stock adjusts on its own.
Inventory reports
See average buying and selling price per product, and the value of everything still sitting on the shelf.
Slow-moving stock alerts
Reports flag overstocked or slow-moving items before they tie up more cash.
Accounting integration
Every stock movement flows straight into your ledgers, P&L, and balance sheet.
SST on inventory items
Set an SST rate once per product and it applies automatically on every invoice that includes it.
Sales CRM
Capture a lead the moment it arrives and follow it through to a signed invoice.
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MY
Sales pipeline
New lead•••
Follow-up•••
Won•••
Ready
Active
Synced
Lead capture forms
Pull leads in from your website, WhatsApp, Facebook, and Instagram into one place.
Multiple sales pipelines
Run separate pipelines for different products, teams, or sales motions.
Centralised lead communication
Every message with a lead stays attached to their record, so context never gets lost between reps.
Sales performance reports
See which channels and reps are converting, not just how many leads came in.
Reports & Analytics
Every number a business owner or accountant asks for, without a separate spreadsheet.
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MY
Financial reports
Profit & Loss•••
Balance Sheet•••
Cash Flow•••
Ready
Active
Synced
Accounts receivable reports
Invoices, payments, client dues, and ageing, all in one view.
Accounts payable reports
Purchase orders, vendor bills, payments, and dues, all in one view.
Advanced accounting reports
Trial balance, balance sheet, income statement, P&L, daybook, cash flow, and ledger reports, generated from live data.
Client & vendor statements
Generate a statement for any client or vendor covering invoices, payments, and balances.
Outstanding reports
See what's still owed to you, and what you still owe, by client or vendor.
Ageing reports
Break down overdue receivables and payables by how long they've been outstanding.
Order management report
Track fulfilment line by line across quotations, orders, deliveries, invoices, and purchases.
Project-wise P&L
See revenue, cost, and profit for a specific project, not just the business as a whole.
Custom reports
Save a filtered report view once and open it again anytime, without rebuilding the filters.
Customisation
Make every document look and behave like it belongs to your business, not a template.
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MY
Document customisation
Fields•••
Columns•••
Branding•••
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Active
Synced
Document customisation
Adjust templates, fields, columns, formulas, headers, and footers on every document type.
Branding & watermark
Add your logo, brand colours, and a watermark to every document you send.
Custom fields
Capture the business-specific details your documents need, beyond the defaults.
Custom PDF file names
Name exported PDFs your own way, using the document number, client, date, or type.
Document tags
Tag documents by project, team, or status so you can filter and find them fast.
Simple signatures
Upload, draw, or stamp a signature onto invoices, quotes, and other documents.
Digital signatures
Sign documents with Certified eSign or DSC for stronger, legally recognised verification.
Scale Globally
Sell beyond Malaysia without leaving Refrens for a separate tool.
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MY
Global business
MYR books•••
100+ currencies•••
Multi-business•••
Ready
Active
Synced
Multi-currency support
Invoice in over 100 currencies with live exchange rates, while your books stay in MYR.
Explore Multi-currency SoftwareMulti-business management
Run more than one business or entity from a single login, each with its own books.
Integrations & API
Connect Refrens to the tools your business already runs on.
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MY
Connected tools
API•••
Shopify•••
WhatsApp•••
Ready
Active
Synced
Invoice & accounting API
Trigger invoice creation and document emails directly from your own website, app, or system.
Shopify integration
Automate invoicing for orders coming in through your Shopify store.
Meta integration
Bring leads and messages in from Facebook and Instagram.
Pabbly Connect
Connect Refrens to hundreds of other apps without writing code.
WhatsApp sharing
Share invoices, quotes, and reminders straight to WhatsApp.
Email from your domain
Send documents from your own Gmail, Outlook, or SMTP address, not a generic system inbox.
Accounting Across Devices
Your books, wherever you're standing.
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MY
Refrens on any device
Web•••
Android•••
iOS•••
Ready
Active
Synced
Mobile app
Create, send, and track invoices from the Refrens app on Android or iOS.
Cloud-based access
Work from any device with automatic backups, no local installs or file syncing.
Reliable uptime
Built to be there when you need it, with 99% uptime.
Security, Access & Team
Give the right people the right access, and keep a record of everything that happens.
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MY
Team & access
Roles•••
Audit trail•••
Security•••
Ready
Active
Synced
Role-based access control
Set permissions down to the module and sub-module level, so people see only what their role needs.
Audit trail
Every change to a record is logged with who made it and when.
ISO-certified security
Data is protected under ISO-certified security and privacy standards.
Team members & accountants
Add team members or your accountant with access scoped to exactly what they need to do.
Templates & Free Tools
Free, ready-to-use templates for the documents every Malaysian business needs.
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MY
Malaysia templates
Invoice•••
Quotation•••
SST format•••
Ready
Active
Synced
Free invoice generator
Create a one-off invoice online, no account required.
Create Invoice NowFree quotation generator
Put together a quote in minutes and share it as a PDF.
Create QuotationProforma invoice templates
Ready-made proforma formats for advance billing and customs paperwork.
Create Proforma InvoicePurchase order templates
Standard PO formats you can fill in and send to a vendor.
Create Purchase OrderDelivery order templates
Create and record transfer of goods from seller, warehouse, or shipper to a recipient or carrier, using refrens delivery order templates
Create Delivery OrderHelpful Links
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