Charlie Mae B. Ramos

"Clean data, Clear results"

Freelancer based in Lala, Philippines

Featured Clients

College of Business Administration

Lanao School of Science and Technology Incorporated

Projects

Pinned

College of Business Administration

Exam Score Ranking Data Entry

* In this project, I was responsible for the accurate data entry and organization of students' exam results for ranking and performance documentation. The data included the rank number, student ID, exam score, and full name of each student, all of which were encoded and arranged in a structured digital spreadsheet format. This task aimed to produce a clear and error-free ranking system based on exam scores, which was used for academic recognition, progress tracking, and reporting purposes. I used Google Sheets, Microsoft Excel and other tool use to input, organize, and sort the data efficiently. The spreadsheet was designed for easy readability and quick reference by teachers, academic staff, and administrative personnel. Each student’s exam performance was accurately ranked by comparing their raw scores, and I applied sorting techniques to ensure that the highest scores appeared at the top of the list. I assigned corresponding rank numbers and ensured that the data was free from duplication, omissions, or inconsistencies. I also followed strict formatting rules—such as aligning data by column, using consistent fonts and cell sizes, and applying number formatting where necessary—to maintain professional and uniform presentation throughout the document. Key responsibilities included: * Verifying all source documents (exam papers, class records, etc.) for accuracy before encoding; * Assigning proper rank numbers based on descending order of scores; * Formatting the spreadsheet for readability; (e.g., bold headers, frozen rows, shaded top performers) * Conducting double checks to avoid misalignment of ID numbers and student names; and * Maintaining confidentiality and securely handling all student academic data. I also made the spreadsheet ready for presentation and reporting by: * Highlighting top-performing students; and * Creating print-ready formats for hard-copy reports Adding columns when needed for future use. (e.g., remarks, subject title, or exam type) This experience strengthened my proficiency in spreadsheet tools and improved my ability to process academic data with a high degree of accuracy. The successful completion of this task contributed to efficient academic record-keeping and reliable student performance monitoring within the institution. Moreover, this role emphasized the importance of data confidentiality, time management, and attention to detail, especially when dealing with large volumes of student records that directly impact their academic recognition and reporting.

Ongoing Project

academic performance data management student identification and classification ranking and sorting accuracy and verification reporting and presentation

Feasibility Study Data Entry and Documentation

Pinned

College of Business Administration

Feasibility Study Data Entry and Documentation

* In this project, I was tasked with the accurate and organized encoding of feasibility study components for research projects. These components included: * Budget Proposal and Financial Feasibility * Market Feasibility * Technical Feasibility * Project Feasibility Summary * Project Proponents and Group Information The main objective was to compile and format these detailed sections into a clean, structured digital document—typically in a spreadsheet or formatted text file—to support the preparation, submission, and review of feasibility studies in academic or institutional settings. My role required converting handwritten, typed, or draft versions of feasibility data into properly formatted digital versions, suitable for printing, presentation, and archival. All entries had to follow the prescribed structure and academic guidelines given by advisers, instructors, or the research panel. Tasks and Responsibilities Included: 1. Budget Proposal and Financial Feasibility: I encoded itemized expenses, estimated costs, and capital requirements based on student submissions. This included direct materials, labor costs, operating expenses, and projected revenues. I used formulas (e.g., =SUM, =QTY * UNIT PRICE) to automatically compute subtotals, total investment, and break-even points when required. Financial tables were formatted clearly with proper alignment and currency indicators. 2. Market Feasibility: I input market analysis results, target customer demographics, supply and demand projections, and marketing strategies into organized tables or sections. This section helped assess if the proposed project had a viable market and potential for success. 3. Technical Feasibility: I recorded information such as required resources, technology to be used, location of operation, workflow diagrams, and staffing needs. My job was to arrange this data clearly, following the required format. 4. Project Feasibility Summary: I consolidated the overall conclusions and viability ratings of the project, including final recommendations. The summary was structured to reflect all critical areas (financial, technical, market) and presented in a way that could be quickly reviewed by faculty panels. 5. Project Proponents Section: I created a properly formatted list of the student proponents, including their full names, academic year and course, section, and roles in the research (e.g., financial analyst, technical writer, group leader). I used Microsoft Excel, Google Sheets and Microsoft Word depending on the format needed, ensuring that all components were uniform, easy to read, and properly labeled. Each feasibility study file was saved and categorized under appropriate filenames (e.g., group name or project title) and stored digitally for easy access by instructors and evaluators. I also applied design and formatting enhancements like: * Merged and centered headings * Bold headers * Alternating row colors (for readability) * Page breaks and print layout settings Outcome and Value of My Work: My accurate and professional data entry contributed to: * Improved readability and structure of feasibility studies * Faster review by academic advisers and defense panelists * Organized digital records for submission and approval * Reduction of errors in financial calculations and inconsistencies A more polished and presentable document that reflected well on the research group. This project significantly enhanced my skills in academic data entry, research documentation, and the use of spreadsheet tools to support technical and financial sections of feasibility work. I gained valuable experience in: * Handling multiple structured data types * Formatting formal academic documents * Organizing detailed research content * Supporting academic reporting processes The success of this project required attention to detail, accuracy in encoding, confidential handling of student work, and the ability to follow strict formatting guidelines. My contribution helped streamline the research output of students and strengthened my own capability to manage academic documentation with reliability and precision.

Ongoing Project

business and financial documentation data entry and administrative support market and technical information management project proposal structuring accuracy and compliance

Student Enrollment, Failure, and Dropout Data Entry

Pinned

Lanao School of Science and Technology Incorporated

Student Enrollment, Failure, and Dropout Data Entry

In this project, I was responsible for the accurate encoding, organization, and categorization of student records involving three key academic statuses: Enrolled, Failed, and Dropout. The data collected and entered included the student's full name, year and block, academic status (enrolled, failed, or dropout), and specific remarks or reasons for failure or withdrawal. The main purpose of this data entry work was to support administrative decision-making, student tracking, and academic reporting for institutional records. * For enrolled students, I created a clearly formatted list that included a unique number for each student, their full name, and their assigned year and block. This list served as the baseline enrollment list for a particular academic period or course. I ensured that entries were arranged properly—often in alphabetical or chronological order—and that student data was free from duplication, spelling errors, and formatting inconsistencies. For failed students, I inputted not just the basic identity details but also academic remarks indicating failure. I included contextual notes such as reasons for failure when provided (e.g., incomplete requirements, poor academic performance, or excessive absences). Similarly, I applied the same structure to students categorized as dropouts, entering clear, specific reasons (e.g., financial hardship, personal reasons, transfer to another school, etc.) in a separate remarks column. The spreadsheet or database was developed using Microsoft Excel, Google Sheets and other tool used, and I implemented consistent formatting throughout the file to distinguish between each student group. To make the dataset easy to navigate and analyze, I used tabular formatting with headers, conditional formatting to visually group data, and filtered views for enrolled, failed, or dropout lists. Key responsibilities and steps included: * Reviewing raw data from academic forms or registrar records. * Encoding full names, academic levels, and block assignments correctly. * Sorting students into status categories: Enrolled, Failed, or Dropout. * Writing or encoding remarks and reasons where applicable. * Ensuring data consistency across all fields. * Checking for duplicates or missing fields. * Formatting spreadsheets for clarity, including headers, filters, and freeze panes. Throughout this project, I maintained strict data confidentiality and worked with a high level of accuracy, given the sensitivity of academic records. Each entry had to be reviewed and cross-checked to avoid errors that could affect students' academic standing or institutional reporting. This project strengthened my skills in data categorization, academic tracking, and record management, particularly in settings that require precise documentation of student performance and academic status. It also demonstrated my ability to organize complex datasets, interpret academic information, and maintain data integrity within a structured system. Additionally, this experience improved my ability to: * Communicate data visually and logically, * Organize academic data in a usable and report-ready format, * Support institutional processes like retention tracking, academic support, and enrollment analysis. By completing this task, I contributed to a more efficient academic recordkeeping system and supported the school’s efforts to monitor and address academic outcomes with clarity and accuracy.

Ongoing Project

student information management enrollment records academic performance tracking dropout and exit monitoring administrative reporting and compliance

E-class Student Grades Data Entry and Record Management

Pinned

Lanao School of Science and Technology Incorporated

E-class Student Grades Data Entry and Record Management

* In this project, I was responsible for the accurate data entry and organization of student grades in an e-Class system. The goal was to digitally encode, structure, and manage academic performance data based on various assessments such as quizzes, assignments, midterms, finals, and participation. My primary role involves entering each student’s grade into an organized digital format, either using an online learning platform or through spreadsheet tools like Microsoft Excel or Google Sheets, depending on the institution’s requirements. The data I handled typically included: * Student full name * Subject or course name * Assessment scores (e.g., Quiz 1, Quiz 2, Exams, Projects) * Final grades or computed averages * Remarks (e.g., Passed, Incomplete, Failed) I carefully encoded these details and ensured proper alignment, correct calculation, and formatting for readability. I followed school grading guidelines or class rubrics and updated records consistently after receiving new data from instructors. In cases where grades had to be computed, I used spreadsheet formulas (e.g., =AVERAGE, =SUM, weighted grading formulas) to automate the calculation process. This ensured accuracy and minimized human error in final grading results. I also implemented clear formatting techniques to make records easy to read and interpret. This included: * Labeling column headers clearly * Freezing header rows * Using conditional formatting to highlight failing grades or incomplete marks * Aligning data consistently for visual clarity The final output was a digital gradebook that was accurate, complete, and ready for academic reporting, student consultation, or system uploading. Key Responsibilities: * Encoding assessment scores for all students by subject/class Ensuring accuracy of each grade recorded * Updating grade entries as new scores were provided * Computing averages and final grades when applicable * Formatting records for consistency and clarity * Following grading rubrics or instructor instructions * Maintaining the confidentiality of student records I maintained close communication with instructors to verify any unclear entries or to confirm updates. I also ensured that any corrections or updates were reflected promptly in the system or grade sheet. Outcome: * Well-organized, up-to-date grade records for student performance * Accurate digital files ready for school reporting or system uploads * A reliable and secure system for managing grades throughout the academic period Skills Developed and Applied: * Grade data management * Spreadsheet proficiency * Formula application (basic and weighted grading) * Confidential handling of academic data * Document formatting and organization This project strengthened my ability to handle educational data accurately and professionally. It demonstrated my commitment to detail, reliability, and support for instructors and academic institutions in managing student progress effectively.

Ongoing Project

academic records management data entry and encoding information systems and database handling confidentiality and data privacy reporting and analytics

Services

Smart Data Entry

What I Offer: I provide straightforward, accurate, and dependable data entry and admin support. Whether it's organizing academic records, formatting research files, entering budgets, or cleaning up spreadsheets, I handle the tasks most people don’t have time for—but still need done right. Who It’s For: This service is for busy professionals, educators, students, and small business owners who want clean, organized documents without babysitting the process. If you value accuracy, speed, and someone who just gets the job done, I’m here for you. How It Works: You send me the raw data, instructions, and format you prefer. I enter, organize, or format the information based on your needs. I ask questions only when needed and deliver results on time—no guesswork or delays. Key Benefits: * Accurate and clean output * No fluff or drama—just solid work * Fast turnaround * Flexible for one-time or ongoing tasks * Easy to work with and responsive What You Can Expect: * Clear communication, well-formatted results, and a reliable service you don’t have to micromanage. You’ll get exactly what you ask for—no more, no less. What Makes It Different: * I don’t overcomplicate simple jobs. While others may stretch a task to look “fancier,” I focus on doing things right, fast, and with minimal back-and-forth. I value your time and mine—and I treat your task like it matters.

Price Available on Request

About Charlie Mae B. Ramos

I provide accurate and reliable data entry and administrative support services for clients who value clean, well-organized work. My focus is on academic, administrative, and financial documents — whether that’s entering student grades, formatting research proposals, organizing exam results, or preparing budget breakdowns.

I handle tasks that require patience, precision, and consistency — and I don’t cut corners. From Excel spreadsheets and Word reports to PDF forms and Google Sheets, I make sure your data is clean, consistent, and ready to use.

My Key Services Include:

Data entry for academic records and score sheets
Formatting research papers and feasibility studies
Budget proposal breakdowns
Organizing enrollment and insurance details
Creating clean, print-ready documents
Light virtual assistant tasks (typing, document cleanup, file conversion)
My Ideal Clients Are:
Educators and school staff
Student researchers and academic groups
Small business owners
Admins who need help keeping records in order
Busy professionals who want clean, fast results with minimal back-and-forth
I believe in doing things right the first time — no fluff, just focused work. You give clear instructions, I’ll deliver clear results.
Let me know what you need, and I’ll take care of the rest.

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