GST Bill Format & Invoice Maker

When it comes to creating a GST invoice, businesses have the flexibility to design their own invoice format. However, the government has mandated specific fields that must be included on every GST invoice. By following these guidelines, businesses can ensure compliance with GST regulations and avoid any potential errors or issues.

How to create a GST invoice?

1. GST Invoice Header

When it comes to creating a GST invoice, the first step is to start with a clear and informative header. Begin by including the title of the invoice as “GST invoice”.

While it's not mandatory, it's a good practice to follow as it helps to provide clarity to the recipient. Additionally, include the invoice number, date, and due date.

The due date can help automate reminders to clients and ensure timely payment. Don't forget to add a purchase order or quotation number if applicable. Finally, consider uploading your business logo to personalize your invoice.

2. Suppliers Information

Your supplier information is an essential component of your GST invoice. It should include your business name, address, and contact details, as well as your GST registered number. If you're issuing a GST invoice, having a GSTIN number is compulsory. When you add your GSTIN, your PAN number will automatically be fetched from the GSTIN and added to the bill.

3. Recipient Information

When adding recipient information, be sure to include their name, address, and GST details. If the recipient isn't registered under GST, and the taxable amount is 50,000 or more, it's compulsory to include the name of the state and its code. Having these details saved will save you time and effort when creating future invoices.

4. Shipping Details

If you're selling tangible goods, shipping details must be included. This includes the delivery address, state, challan number, transport, and date of delivery. However, if you're selling intangible goods or services, shipping details aren't required.

5. Goods/Services Description

When describing goods or services, select the invoice currency from the dropdown box. Then, add a line, item, or service with a detailed description, quantity, rate, and amount. Customize and hide any columns of the lien item description as per the requirements of the GST invoice.

6. Add GST

Adding GST is an important component of the invoice. Enable GST and add rates like 18%, 12%, or 5% and the HSN/SAC code. If you're using software like Refrens GST bill format, the taxable amount will be auto-calculated and divided equally as per the state selected in the address field.

7. Supply

Finally, it's compulsory to have the place of supply and country of supply when creating a GST invoice format.

8. Additional Notes & Signature

The additional notes section is an excellent place to include anything else that doesn't fit into the mandatory fields. Consider uploading your signature image or signing by using your mouse to make your invoice look professional.

How to personalize GST invoices using a GST Bill Generator?

To personalize GST invoices effectively, utilizing a GST Bill Generator can be a game-changer. One of the key aspects of customization is incorporating your business's logo into the invoices, as it adds a professional touch. This small but impactful detail can contribute to creating a strong brand identity.

Moreover, customization goes beyond just adding a logo. With GST invoice templates, you have the flexibility to tailor the invoices according to your specific business needs. This includes adding extra fields and columns to accommodate unique requirements and provide a comprehensive overview of the transactions.

The beauty of customization lies in the ability to make the invoice reflect your brand's style. Whether you want to infuse a pop of color, include specific details, or follow a particular layout, there's a template available that can align with your preferences. By leveraging the customization options offered by a GST invoice generator, you can go beyond generic invoices and create a distinct, branded invoice that stands out professionally.

Invoice Format with GST

Refrens provides a variety of free invoice templates to cater to the diverse needs of different users. These templates cover a wide range of professionals, freelancers invoice templates, import-export traders invoice templates, GST-registered vendors, IT professionals invoice templates, consultants invoice templates, and more. Here's a brief overview of the types of invoice templates Refrens offers:

1. GST Invoice Templates - Designed specifically for vendors registered under GST, these templates ensure compliance with GST regulations.

2. Professional GST Invoice Templates - Suitable for a broad spectrum of professionals across various industries, these templates offer a professional and standardized format.

3. Letterhead GST Invoice Templates - Tailored for small to mid-sized business owners, these templates include a letterhead design for a more formal and branded look.

4. Print-friendly GST Bill Format - These templates are optimized for printing, offering a black & white and compact format that allows for more line items on a single page.

5. Modern GST Bill Format - Specifically crafted for freelancers, self-employed individuals, and businesses, these templates feature a modern design suited for contemporary needs.

6. Business GST Bill Format - Ideal for digital and software agencies, as well as IT developers, these templates cater to the unique requirements of businesses in the technology sector.

With Refrens, users can choose the template that best fits their invoicing needs, ensuring a professional and efficient invoicing process.

How many copies of an invoice are required for the supply of goods?

When supplying goods and creating a GST invoice using a free invoice maker, it is typically required to generate three copies of the invoice. These copies serve different purposes in the supply chain:

1. Original Copy - This copy is intended for the recipient of the goods. It provides them with a record of the transaction and details the products or services supplied along with their corresponding prices.

2. Duplicate Copy - The duplicate copy is meant for the person responsible for transporting the goods from the supplier to the recipient. This copy serves as a reference during the transportation process.

3. Triplicate Copy - The triplicate copy is retained by the supplier for their records. It helps the supplier maintain a comprehensive record of transactions and serves as a reference for accounting and compliance purposes.

By creating and distributing these three copies, all parties involved in the supply chain have access to the necessary documentation, promoting transparency and ensuring compliance with GST regulations.

How many copies of an invoice are required for the supply of services?

When supplying services and creating a GST invoice using a free invoice maker, two copies of the invoice are typically required. These copies serve different purposes in documenting the transaction:

1. Original Copy: This copy is intended for the recipient of the services. It provides them with a record of the transaction and details the services provided along with their corresponding charges.

2. Duplicate Copy: The duplicate copy is retained by the supplier (service provider). This copy serves as a record for the supplier's documentation, accounting, and compliance purposes.

Unlike the supply of goods, where a triplicate copy is also created for the transportation process, the supply of services involves only the creation of an original and a duplicate copy. These copies help ensure that both the service provider and the recipient have comprehensive records of the transaction.

Refrens provide simple, easy-to-understand, and fastest billing software for small businesses and freelancers. Refrens GST invoices are specially designed for Indian Markets. Our online bill generator does all the work for the business which includes creating and managing invoices, recurring invoices, collecting payments, and many more.

Just fill in the required information and create invoices within seconds. Make professional GST invoices with one click without prior knowledge of GST with an online GST invoice generator. Build your brand by adding a personal logo, digital signature, terms, and attachments like files, images, and many more. The simple-to-use interface helps you to manage all your invoices in one place without any cumbersome.

Not just GST invoices, Refrens online GST bill generator also supports more than 200+ countries and multiple currencies which includes the rarest of the rare. You can change the currency on the invoices with one click if your business has global clients. On Refrens, it is easy to create e-invoices under GST and generate your e-invoice IRN within seconds.

Receive online payments faster with Refrens GST bill generator. You can receive online payments through UPI, Net Banking, Debit/Credit cards, and many other ways. Currently, Refrens is one of the most trusted platforms in India to receive international payments. All the payouts are made within 2 transaction days.

Online bill generator gives options to Email the invoices to your client, Download them as PDFs, and print invoices. Not only this, but you can also share through WhatsApp and also by sharing the link(after copying the link).

The best part is Refrens GST Invoice Maker is FREE. No registration or signup fee. No Hidden Charges. No Conditions.

Insight Reports Using GST Invoice Generator

Refrens GST invoice generator provides various reports which ease the process of the invoicing cycle in many ways. As you create GST invoices or bills for the client, reports are created for you. You get different reports such as client reports, payment reports, TDS reports, and GST reports.

Not just reports, you can also manage all your clients under a client management system where you can add, edit and create invoices against each client individually. Alongside you can add those clients to the portfolio as well. Under the client report, you get all the invoices created against each client and also the average paying date of each one.

The payment report helps you to keep track of all the invoices paid by your clients. You can also track the payment mode and status of the invoice (approved, timeout, success). Refrens also provides a GSTR-1 report which is helpful for filing taxes. If you need any report that is not currently there, you can request us on chat support, we will get it included in our system.

Benefits of Using a GST Invoice Maker

There are many benefits of using a GST invoice maker. Some major ones are quoted below:

• No Cost Invoicing

  Creating GST bills or invoices on Refrens is completely free. Create, manage, track and send GST invoices for a lifetime without spending a single penny. Not only invoices, but different reports, and invoice templates are also free.

• Time-Saving

  Save your time by creating an invoice within seconds. Helps you to organize your invoices in one place. Know business growth by quickly viewing through the overview section, client report, and payment report.

• GST Invoice Templates

  Access all our invoice templates for free. Use templates that fit your business. Fully customizable templates in 250+ colors. You can also change the font style of the invoice heading.

• Business Reports

  It is always better to look at your business reports. It gives you a way to grow your business at a rapid pace. Refrens provides all the essential reports like invoice report, client report, payment report, GST report, and TDS report. In the GST report, we provide GSTR-1 which is useful for filling the GST.

• Get Paid Faster

  Adding a payment link to the GST invoice increases the chances of getting paid faster. Accept payment through Refrens payment gateway which supports debit and credit cards, net banking, wallets, and UPI. We are one of the trusted payment gateways to receive international payments.

If you are specifically looking for a bill generator that helps you create invoices for reimbursement expenses you can check out our utility bill generator for free.