Trucking Invoice Templates (Word, Excel, PDF)

For trucking and logistics companies, issuing a comprehensive and professional invoice is crucial for efficient billing and timely payments. A well-designed trucking invoice not only facilitates financial transactions but also serves as a reflection of the company's professionalism and attention to detail.

Refrens Invoice Software and Refrens Invoice Generator are excellent resources for trucking businesses. These platforms provide customizable invoice templates specifically designed for the trucking industry, enabling companies to create detailed and professional invoices with ease.

What is a Trucking Invoice?

A trucking invoice is a formal document issued by a trucking company or an independent trucker to their client after providing transportation services. This invoice outlines the services rendered, the cost of these services, and the terms for payment. It acts as a legal record of the transaction and is essential for accounting and tax purposes. Typically, a trucking invoice includes details about the freight transported, distance covered, weight or volume of the cargo and any additional services like expedited delivery or special handling.

How do I make a Trucking Invoice?

A typical trucking invoice contains the following elements:

1. Header: The word "Invoice" is prominently displayed, along with the trucking company's name and logo.
2. Trucking Company’s Details: Business name, address, contact information, and any relevant licensing information.
3. Client’s Details: Client's name, address, and contact information.
4. Invoice Information: Unique invoice number, date of issuance, and payment due date.
5. Service Details: Detailed description of trucking services provided, including origin and destination of the freight, type of cargo, total distance travelled, and any specific transportation requests.
6. Pricing Details: Breakdown of costs, which may include charges per mile/kilometre, flat rates for certain routes, or additional fees for special services.
7. Total Amount Due: The total cost of all services, including any applicable taxes or discounts.
8. Payment Terms: Accepted methods of payment, payment due date, and any instructions for payment.
9. Additional Notes: Any relevant notes, terms of service, or a thank you message to the client.